OLS-1 schedule

Eric Rothermel (CC BY)

Table of content

During the program,

  • Mentors and mentees meet every 2 weeks for a 30 minutes call
  • Mentees participate every ~2 weeks to 90-minutes cohort calls during which the program leaders introduce new topics and resources, facilitate break-out discussions, and invite experts from the field to give talks
  • Mentees can participate to skill-up, Q&A or coworking sessions in the weeks without cohort calls
  • Mentors take part in mentoring workshop and calls

Organizers will inform participants of the week schedule by email.

Subscribe to the OLS calendar

Week Call Date Topic Agenda
Week 01(start. January 20, 2020) Mentor-Mentee   Meet your mentor! Meet each other and discuss your personal motivation, expectations, working practices and project goals
  Mentor January 17, 2020 (16:00 Universal Time) Mentor training  
  Mentor January 20, 2020 (11:00 Universal Time) Mentor training  
Week 02(start. January 27, 2020) Cohort January 29, 2020 (13:00 Universal Time) Welcome to Open Life Science! Meet other members of your cohort, Share project vision, Intro to working openly (open canvas)
Week 03(start. February 03, 2020) Mentor-Mentee   Meet your mentor! Discuss assignments from the cohort call & concrete implementations
Week 04(start. February 10, 2020) Cohort February 12, 2020 (18:00 Universal Time) Tooling and roadmapping for Open projects Working with GitHub as a community hub: Markdown as a tool to make websites, Licence, Goals and Roadmap, Contributors, Code of Conduct
Week 05(start. February 17, 2020) Mentor-Mentee   Meet your mentor!  
  Cohort February 19, 2020 (13:00 Universal Time) GitHub Tutorial  
  Cohort February 19, 2020 (13:00 Universal Time) GitHub tutorial for beginners  
Week 06(start. February 24, 2020) Cohort February 26, 2020 (13:00 Universal Time) Open Science I: Project Development Developing Open Projects: Open-Source, Software, Hardware, Data
Week 07(start. March 02, 2020) Mentor-Mentee   Meet your mentor!  
  Mentor March 5, 2020 (19:30 Universal Time) Mentor training  
Week 08(start. March 09, 2020) Cohort March 11, 2020 (18:00 Universal Time) Open Science II: Knowledge Dissemination Sharing Open Project: Preprint publications, DOI and citation, Open protocols, Open Education & Training
Week 09(start. March 16, 2020) Mentor-Mentee   Meet your mentor!  
Week 10(start. March 23, 2020) Cohort March 25, 2020 (13:00 Universal Time) Designing & Empowering for inclusivity Personas and pathways for contributors, Implicit bias & mental health care, Community interactions & Ally-skill
Week 11(start. March 30, 2020) Cohort April 01, 2020 (17:00 Universal Time) Mental health care, Ally skills and Career Guidance Call  
Week 12(start. April 06, 2020) Mentor-Mentee   Meet your mentor!  
Week 13(start. April 13, 2020) Cohort April 15, 2020 (12:00 Universal Time) Open Agenda - Social Call  
Week 14(start. April 20, 2020) Mentor-Mentee   Meet your mentor! Preparation for the final demos
  Cohort April 22, 2020 (17:00 Universal Time) Group 1 - Final presentation rehearsal Test of the final demos for the group 1
Week 15(start. April 27, 2020) Cohort April 29, 2020 (17:00 Universal Time) Group 1 - Final presentations & Graduation! 5-minute demos of projects for group 1 (Audience: entire community & public, Open and recorded call)
Week 16(start. May 3, 2020) Mentor   Mentor wrap up  
Week 17(start. May 11, 2020) Cohort May 13, 2020 (17:00 Universal Time) Group 2 - Final presentation rehearsal Test of the final demos for the group 2
Week 18(start. May 18, 2020) Cohort May 20, 2020 (17:00 Universal Time) Group 2 - Final presentations & Graduation! 5-minute demos of projects for group 2 (Audience: entire community & public, Open and recorded call)

Week 01 Week starting on January 20, 2020

Mentor-Mentee call: Meet your mentor!

Date: During the week starting on January 20, 2020 (to define with mentors)

Duration: 30 min

In this call

This is your first meeting with your OLS mentor. This call should include you and your mentor. If you are working on a team of up to (and no more than) 3 registered participants, you can all meet together with your mentor.

These 30-minute meetings will happen every other week during OLS. The default time is during your cohort call time. Your mentor will reach out to you this week to confirm when and where you’ll be meeting.

In your first meeting with your mentor, introduce yourselves and then:

  • Make sure you have your GitHub account set up
  • Review your self-assessment
  • Set 1-2 personal open science goals for yourself
  • Set 1-2 open culture goals for your community, organization, or project

Document your goals in your shared notes; you will return to these goals frequently to assess your progress towards meeting them.

Before the call

    • Create an account on GitHub
    • Complete your own copy of the open leadership self-assessment and share it with your mentor

      If you’re a group, each teammate should complete this assessment individually. This is here to help you set your own personal goals during the program. No need to share your results, but be ready to share your thoughts with your mentor.

    • Make sure you know when and how you’ll be meeting with your mentor

</ul>

After the call

    • Create an issue on the OLS-1 GitHub repository for your OLS work and share the link with your mentor
    • Draft a brief vision statement using your goals

      This lesson from the Open Leadership Training Series (OLTS) might be helpful

      You might address:

      • The problem you’re trying to solve.
      • How you think openness and open leadership will help solve it.
      • How meeting your personal goals will help you and help solve the problem.
      • How meeting your cultural goals for your community, organization, or project will help solve the problem.
    • Add your vision statement to your GitHub issue
    • Check the Syllabus for notes and connection info for all the cohort calls

</ul>

Mentor call: Mentor training

Date: January 17, 2020, at 16:00 Universal Time

Duration: 60 min

In this call

During our first cohort call, you will:

  • Understand common successes and challenges in mentoring OLS participants.
  • Know how to celebrate successes and approach challenges in mentoring OLS participants.

Mentor call: Mentor training

Date: January 20, 2020, at 11:00 Universal Time

Duration: 60 min

In this call

During our first cohort call, you will:

  • Understand common successes and challenges in mentoring OLS participants.
  • Know how to celebrate successes and approach challenges in mentoring OLS participants.

Week 02 Week starting on January 27, 2020

Cohort call: Welcome to Open Life Science!

Date: January 29, 2020, at 13:00 Universal Time ( Add to your calendar)

Duration: 90 min

In this call

During our first cohort call, we will:

  • Say hello and introduce ourselves.
  • Review our Community Participation Guidelines.
  • Review our definition of open leadership.
  • Unpack the differences between “open by default” and “open by design”
  • Learn about common community interactions in open projects.
  • Learn about common value exchanges between community members in open science

Haven’t heard from your mentor yet? Let us know.

Before the call

    • Add your vision statement to your GitHub issue.

</ul>

After the call

    • Look up two other projects and comment on their issues with feedback on their vision statement
    • Complete this compare and contrast assignment about current and desired community interactions and value exchanges
    • Complete your Open Canvas (instructions, canvas)
    • Share a link to your Open Canvas in your GitHub issue
    • Start your Roadmap
    • Comment on your issue with your draft Roadmap
    • Suggest a cohort name at the bottom of the shared notes and vote on your favorite with a +1

</ul>

Week 03 Week starting on February 03, 2020

Mentor-Mentee call: Meet your mentor!

Date: During the week starting on February 03, 2020 (to define with mentors)

Duration: 30 min

In this call

During this week’s mentor meeting, you will:

  • Establish a check-in ritual.
  • Establish a gratitude ritual.
  • Review your goals and any progress you’ve made towards them.
  • Review your community interactions and value exchanges assignment.
  • Review your repo and get any help you need adding your vision statement, open canvas, and open license to it.
  • Identify any experts you’d like to invite to your next mentor meeting.

Haven’t heard from your mentor yet? Let us know.

Before the call

    • Complete your week 2 assignments.

</ul>

After the call

    • Complete any week 2 assignments that you have left to do
    • Look up two other projects and comment on their GitHub issues with feedback on their open canvas
    • Rework on your vision statement
      • Write your vision in the Up-Goer 5 editor
      • Refine it with the editor’s help
      • Paste it in your GitHub issue
      • Read it to the Breakout room friends during the next call and hear their feedback :)
      • Other possibility: Hemingway Editor

</ul>

Week 04 Week starting on February 10, 2020

Cohort call: Tooling and roadmapping for Open projects

Date: February 12, 2020, at 18:00 Universal Time ( Add to your calendar)

Duration: 90 min

In this call

During this week’s cohort call, we will:

  • Look at project structure as we build open projects
  • Go over the standard files in open projects
    • README
    • LICENSE
    • CODE_OF_CONDUCT.md
    • CONTRIBUTING.md

    The exact project structure and files used may look different on your project.

Before the call

    • Look up two other projects and comment on their GitHub issues with feedback on their open canvas
    • Rework on your vision statement
      • Write your vision in the Up-Goer 5 editor
      • Refine it with the editor’s help
      • Paste it in your GitHub issue
      • Read it to the Breakout room friends during the next call and hear their feedback :)
      • Other possibility: Hemingway Editor

</ul>

After the call

    • Create a GitHub repository for your project
    • Add the link to your repository in your issue
    • Use your canvas to start writing a README.md file, or landing page, for your project
    • Link your README in a comment on this issue
    • Add an open license to your repository as a file called LICENSE.md
    • Add a Code of Conduct to your repository as a file called CODE_OF_CONDUCT.md
    • Check the Friendly GitHub Intro

</ul>

Week 05 Week starting on February 17, 2020

Mentor-Mentee call: Meet your mentor!

Date: During the week starting on February 17, 2020 (to define with mentors)

Duration: 30 min

Before the call

    • Complete your week 4 assignments

</ul>

After the call

    • Complete any week 4 assignments that you have left to do.

</ul>

Cohort call: GitHub Tutorial

Date: February 19, 2020, at 13:00 Universal Time ( Add to your calendar)

Duration: 90 min

In this call

During this week’s cohort call, we will give you an optional 1 hour GitHub tutorial covering:

  • Creating a repository
  • Writing in Markdown
  • Creating a README file
  • Enabling a small website via GitHub
  • Managing issues and labels
  • Submit changes via Pull Request

Before the call

</ul>

Cohort call: GitHub tutorial for beginners

Date: February 19, 2020, at 13:00 Universal Time

Duration: 90 min

Talks

Resources

Week 06 Week starting on February 24, 2020

Cohort call: Open Science I: Project Development

Date: February 26, 2020, at 13:00 Universal Time ( Add to your calendar)

Duration: 90 min

In this call

During this week’s cohort call, we will cover :

  • Agile and iterative project management methods
  • Open Source Software
  • Open Hardware
  • Open Data

Before the call

    • Look up two other projects and comment on their issues with feedback on their README

</ul>

After the call

</ul>

Week 07 Week starting on March 02, 2020

Mentor-Mentee call: Meet your mentor!

Date: During the week starting on March 02, 2020 (to define with mentors)

Duration: 30 min

Before the call

    • Complete your week 6 assignments.

</ul>

After the call

    • Complete any week 6 assignments that you have left to do.

</ul>

Mentor call: Mentor training

Date: March 5, 2020, at 19:30 Universal Time

Duration: 60 min

In this call

During our first cohort call, you will:

  • Share your experience been so far as a mentor in OLS-1
  • Learn about the GROW model

Week 08 Week starting on March 09, 2020

Cohort call: Open Science II: Knowledge Dissemination

Date: March 11, 2020, at 18:00 Universal Time ( Add to your calendar)

Duration: 90 min

In this call

During this week’s cohort call, we will discuss about Knowledge Dissemination with

  • Citizen Science (Open Humans)
  • Open Education & Training (Mozilla fellow)
  • Preprint publications, DOI and citation (F1000)
  • Open protocols (protocols.io)

Before the call

</ul>

After the call

    • Finish a contribution guideline for your community
    • Catch up on your project

</ul>

Week 09 Week starting on March 16, 2020

Mentor-Mentee call: Meet your mentor!

Date: During the week starting on March 16, 2020 (to define with mentors)

Duration: 30 min

Week 10 Week starting on March 23, 2020

Cohort call: Designing & Empowering for inclusivity

Date: March 25, 2020, at 13:00 Universal Time ( Add to your calendar)

Duration: 90 min

In this call

During this week’s cohort call, we will discuss about:

  • Designing for inclusion
  • Community interactions - the mountain of engagement
  • Personas and pathways for contributors

We will continue next week on the topic of self-care and ally skills

Before the call

    • Develop your contributing guideline
    • Do the implicit Bias Quiz
      • Go to https://implicit.harvard.edu complete the ‘Gender - Career’ or ‘Gender - Science’ quiz (10 minutes)

        You can ‘continue as a guest’ by choosing your country

      • Answer these questions when you’ve finished the implicit association test: What does inclusion mean to you? Did your results of the implicit association test surprise you?
      • Bring your notes to the cohort call

</ul>

After the call

</ul>

Week 11 Week starting on March 30, 2020

Cohort call: Mental health care, Ally skills and Career Guidance Call

Date: April 01, 2020, at 17:00 Universal Time ( Add to your calendar)

Duration: 90 min

In this call

During this week’s cohort call, we will:

  • Discuss self-care plans and learn about Ally skills
  • Hear from the professionals from different career paths
  • Ask them questions about their careers
  • Share worries/insecurities related to your work and tips that you use to overcome them

Before the call

  • A few days before the event, think about how you might briefly answer the following questions (ref: https://www.bu.edu/lernet/pathways/organizers/panel.html):

  • How did you choose your career ?
  • What did you study to prepare ?
  • What do you actually do at work on a typical day ?
  • Have you ever felt discriminated against (e.g. due to gender, race, ethnicity…) and how did you respond ?
  • Do you have a life outside your work ? a family ? hobbies ?
  • What advice would you give someone wanting to enter your field ?
  • On a scale of 1-10 (10 being the most), how much do you enjoy your current work?
  • Do you want to switch your career or field? Why or why not?

Week 12 Week starting on April 06, 2020

Mentor-Mentee call: Meet your mentor!

Date: During the week starting on April 06, 2020 (to define with mentors)

Duration: 30 min

Week 13 Week starting on April 13, 2020

Cohort call: Open Agenda - Social Call

Date: April 15, 2020, at 12:00 Universal Time ( Add to your calendar)

Duration: 90 min

In this call

During this week’s cohort call, we will:

  • take some time to get to know each other over informal networking opportunity and a pub quiz!

Before the call

    • Brew yourself a nice tea, coffee, or any drink of your choice and bring them along to this call.

</ul>

Talks

Resources

After the call

    • Continue on with your project, and connect with others on Gitter or other social media platforms.

</ul>

Week 14 Week starting on April 20, 2020

Mentor-Mentee call: Meet your mentor!

Date: During the week starting on April 20, 2020 (to define with mentors)

Duration: 30 min

In this call

During this week’s mentor meeting, you will:

  • Review your project with your mentor
  • Thank your mentor if this is your last mentor call in OLS-1.

Before the call

    • Review your project and identify important aspects that you can discuss with your mentor

</ul>

Cohort call: Group 1 - Final presentation rehearsal

Date: April 22, 2020, at 17:00 Universal Time ( Add to your calendar)

Duration: 90 min

In this call

During this week’s cohort call, we will:

  • Learn about giving and receiving feedback
  • Conduct rehearsal for the final presentation from the project leads registered in Group 1

Before the call

    • Come prepared to share a 5 mins presentation of your project

      Your presentation can be in the form of a demo, short 1-2 slides presentation or walk through your website

      This could also be only the highlights from your presentation

      Use this HackMD template to guide your talk (OLS team should have shared link to your project HackMD via email)

</ul>

After the call

    • Integrate changes suggested in this call to your final talk of 5 minutes to be presented a week later

</ul>

Week 15 Week starting on April 27, 2020

Cohort call: Group 1 - Final presentations & Graduation!

Date: April 29, 2020, at 17:00 Universal Time ( Add to your calendar)

Duration: 90 min

In this call

During this week’s cohort call, we will:

  • Witness the final presentations from the project leads registered in Group 1 and see them graduate.

Before the call

    • Come prepared to share a 5 mins presentation of your project

      Your presentation can be in the form of a demo, short presentation or a walk through your website

    • Invite your friends and colleagues to this call

      The audience will not need any preparation

</ul>

Talks

Resources

After the call

    • Celebrate your graduation from OLS-1!

</ul>

Week 16 Week starting on May 3, 2020

Mentor call: Mentor wrap up

Date: During the week starting on May 3, 2020 (to define with mentors)

Duration: 60 min

In this call

During our first cohort call, we will:

  • Wrap-up the cohort
  • Discuss how we can improve the program

Week 17 Week starting on May 11, 2020

Cohort call: Group 2 - Final presentation rehearsal

Date: May 13, 2020, at 17:00 Universal Time ( Add to your calendar)

Duration: 90 min

In this call

During this week’s cohort call, we will:

  • Learn about giving and receiving feedback
  • Conduct rehearsal for the final presentation from the project leads registered in Group 2

Before the call

    • Come prepared to share a 5 mins presentation of your project

      Your presentation can be in the form of a demo, short 1-2 slides presentation or walk through your website

      This could also be only the highlights from your presentation

      Use this HackMD template to guide your talk (OLS team should have shared link to your project HackMD via email)

</ul>

After the call

    • Integrate changes suggested in this call to your final talk of 5 minutes to be presented a week later

</ul>

Week 18 Week starting on May 18, 2020

Cohort call: Group 2 - Final presentations & Graduation!

Date: May 20, 2020, at 17:00 Universal Time ( Add to your calendar)

Duration: 90 min

In this call

During this week’s cohort call, we will:

  • Witness the final presentations from the project leads registered in Group 2 and see them graduate.

Before the call

    • Come prepared to share a 5 mins presentation of your project

      Your presentation can be in the form of a demo, short presentation or a walk through your website

    • Invite your friends and colleagues to this call

      The audience will not need any preparation

</ul>

Talks

Resources

After the call

    • Celebrate your graduation from OLS-1!

</ul>